OneNote Class Notebook Distribute Page Tool

To speed up annotating student Pages you can use the Distribute Page tool. This will enable you to distribute a page from the Class Notebook directly into the student sections – it could be for homework or pages of a workbook/booklet.

Note: the page needs to be located inside the Class Notebook, currently you cannot distribute a page from one notebook to another. My recommendations is to store the page in the Content Library.

Step 1

First pick the page:

chosen page to distribute

Step 2

Now choose the Distribute Page tool from the Class Notebook tab:

choose Distribute Page

Step 3

You will then be asked which section to place the Page inside the student sections.

which section

Step 4

The Page should now be copied to all of the student sections. Hopefully the students now complete the work.

Step 5

Once complete you can now use the Review Student Work tool:

review student work

This will open a side panel with the option to choose which Section and then which Page to review:

choose section and page

Step 6

OneNote will now provide a list of the students that can be selected. By selecting a student you can navigate directly to the Page you would like to review.
(I blurred the names in my example)

choose student

Step 7

Give them some feedback!!

OneNote Class Notebook Feedback

Being that a Class Notebook is a “live” notebook where all changes are synced continuously there is a fantastic opportunity for teachers to provide feedback to students at any time.

feedback in OneNote

In the image above you can see my written feedback in response to a Spaghetti Bridge assessment. For this I chose to use my iPad Pro, just so that I could write with the Pencil. If you have a Windows tablet, iOS or Android device you can use pen/stylus or even your finger. As a macOS user you can type and use highlights etc for your feedback.

I will recommend that as the teacher you choose a colour that will identify yourself to the students and then ask them to not use that colour – purple is my favourite as it is something that people don’t normally choose.

Something to consider..

You may realise that if you are giving feedback on a Page that has complete editable rights by the student (their section or the Collaboration Space), the student can delete or edit it. Hence, I could not recommend using this for any formal assessment unless you copied the pages into another Notebook to ensure that your comments are not altered. It really is a great way to start a conversation with a student about the work they have completed.

OneNote Class Notebook Collaborating

Another major feature of a OneNote Class Notebook is the ability for students to collaborate together on a Page. I have found this most beneficial as a learning tool and it has solved so many problems that I had experienced in the past. Most collaboration tools are limited by either being a “word processor” or only available via a webpage (which severely limits functionality). OneNote provides an endless digital piece of “butchers paper” or digital “whiteboard” if you prefer. They can write, highlight, mark or insert images, movies and links. If they have a touch input device (Windows, iOS, Android) they can use a pencil/stylus/finger input to draw and write. This can all be achieved via the Collaboration Space

The Collaboration Space

collaboration space

As you see in the image above, the Collaboration Space can be used very effectively for students to work together on a task. I use this extensively in my Engineering class where many activities follow the “engineering process” of design, production and evaluation (plus the rest).

Though the Collaboration Space provides much of the functionality required for collaboration it does have some issues. One of which is that you cannot change the rights of this area – basically it is a free-for-all and could be used negatively by some students. OneNote attempts to minimise this issue by tagging added content with initials of who ever added the content (including the teacher). As a teacher you will need to monitor the Collaboration Space for anything untoward. One classroom management strategy could be displaying Pages on a projector – it won’t take long for someone to point out in appropriate use. In the worse case you can delete this section – but hopefully it doesn’t come to that.

Perhaps in the future there may be a way to lock pages from being edited or see a log of any changes. Another strategy could be to assign smaller groups of students to edit certain pages, rather than everything being editable.

Overall it is a fantastic way to collaborate in your class and it certainly has changed my classroom having this tool available.

Alt text

OneNote Sharing

To me, the most basic reason to set up a Class Notebook is to share and the best thing is you can share … just about anything really. You can add documents of any kind to your Notebooks and if you upload a PDF it can even display the contents (which of course means you can annotate over the top – did someone say worksheet?). Believe it or not, it even embeds YouTube movies just by pasting the link:
YouTube embedded into OneNote

So who can share?

  • Teachers can share documents by uploading to any page in any section – so if you want to be really specific you could drop one file into one students notebook section. Ideally I would recommend using the Content Library or use the Distribute Page tool.
  • Students can share by adding to the Collaboration Space.
  • So basically everyone 😀

The Content Library

content library

This is the most obvious place to share content in your Notebook as a teacher, basically because that is what is designed to do. Even if you are planning on using the Distribute Page tool, I would still place everything here.

As a bit of a side: remember that anything in the Content Library is visible to all members of the Notebook, so if you are the kind of teacher that only likes to release work to your students on a lesson by lesson basis I would recommend that you set up a “normal” Notebook in OneNote to do all of your planning, then copy over as you need.

As you can see in the screen shot above you can upload Word files and PDF’s, which can then be downloaded. PDF files also have the benefit that they can be inserted as a PDF printout. On a Mac just drag and drop the PDF into a Page and you will be prompted how to insert:

choose how to insert PDF

By choosing “Attach” the PDF just becomes a file icon. By choosing “Insert Printout” the PDF is displayed with content. For Windows users, you are able to achieve the same result with Word files, i.e. OneNote can convert the Word file to PDF on the fly and insert the document. My only thought that this is different is that Microsoft is aware of how easy it is to create PDF on macOS as opposed to Windows :P

It is really up to you how you use the Content Library but one idea I like is to insert a workbook for students to complete over a unit.

workbook example

As you can see in the screen shot above, there is a Section called “Term 1 Science Booklet”. In the past you may have printed and handed out such a booklet for the students to complete or distributed PDF files to students via a share or email. These options always have issues with

  • Students loosing their workbook
  • Finding methods to submit PDF’s
  • Teachers carrying boxes full of workbooks
  • How to annotate to provide feedback to PDF’s
  • Returning annotated PDF’s.

OneNote really does solve all of these issues.

Remember the Content Library is “read only” for students so it will need to be copied to their Notebook or as a teacher, you can use the Distribute Page tool.

OneNote Class Notebook Tools for Desktop

Notebook Tools
One of the recent additions to OneNote is a specific set of tools to help manage your Class Notebooks. Without these tools the only way to manage a Class Notebook required opening a browser and navigating to the OneNote Portal. It was also difficult to “mark” student work, distribute pages and sections and share content between Notebooks. These tools roll up lots of those abilities into a new tab in the OneNote desktop app.

Class Notebooks Tools is available in version 15.23 of OneNote for Mac and via an Add-in on the Class Notebook portal page. On macOS you will only see the tools once you choose a Class Notebook.

So let’s go through each of the tools and explain what is possible –

Distribute Page

This will allow you to distribute a page from the Class Notebook into every students section of the Class Notebook. You will need to choose the section that the page will copy to. On macOS this is currently the only way that you can use the “Review Student Work” feature i.e. “Mark” student work on bulk. (More on this further down). On interesting point here is that the page you want to copy must already exists in the current Notebook. I guess you will just have the page in the Content Library and then distribute from there. In the past I just get the students to copy the page themselves – I actually think of it as a way of seeing if the student can follow my instructions.

distribute page

Distribute New Section

Distribute a new Section into every students section of the Class Notebook. You will need to name the new Section. This is similar to distributing a page, so you will need to do this for “Review Student Work” if there is not already a Section with the same name in each of the student sections. If you added a “Homework” or “Handouts” etc section during the creation of your Class Notebook, you do not need to do this for the “Review Student Work” tool to work.

name new section

Copy to Content Library

Choose a Section and copy it (including all pages) into one or more Class Notebooks. This is great for quickly copying content into other Class Notebooks, so to share to other classes or even across years.

content sharing

Review Student Work

This is probably the most exciting tool for teachers. As mentioned, on macOS you will need to first Distribute a Page or maybe a Section for this to work. On Windows you can choose any page from a student section and if it exists in other students section you will also be able to jump straight to it. It’s very frustrating that Microsoft has decided for the two platforms to behave differently and really the Windows version works very well. The way it has been implemented on macOS requires the teacher to be more in control of what is happening.

When selecting this tool you will need to choose the Section the Page is located, then choose the Page you would like to review.

review distributed page

By selecting each student name OneNote will switch to the same Page in each of the student sections. As you can probably see, this is fantastic!

View Student Notebooks

One of the most requested feature from the staff at my school is to have a vertical list of students to browse Student Notebooks. The “tab” section method can be a real “drag” – literally ;)

vertical student list

Manage Notebooks

This is basically a list of quick links to Create and Manage Class Notebooks. Selecting these will open your web browser and navigate to the OneNote Class Creator Portal. It certainly makes life easier.

manage notebooks

Overall

These tools are an awesome addition to OneNote and shows that Microsoft is working hard on Class Notebooks. I hope Microsoft realises the benefits of this app in education and how it differentiates them from other education apps out there.

These tools are not yet available to iOS and Android, but hopefully they will come in future updates, especially a way to Review Student Work seeing as those devices have access to drawing tools.

Creating a OneNote Class Notebook

Currently the only way to create a Class Notebook for the first time is via the OneNote Portal (please let me know if I’ve missed something but I can’t see it) and using a web browser. With the addition of the Class Notebook Tools on the desktop version there are quick links to the Portal pages, but on the Mac version you can only access these tools once you have opened a Class Notebook – it’s kind of strange but that’s what it’s like.
Anyway here we go –

Step 1

Go to http://portal.office.com and log in using your school email address and password.

Step 2

Look for “Create a OneNote Class Notebook” on left side of the window and click the link.

Click Create a OneNote Class Notebook

Step 3

Click the Class Notebook Sign In button

Sign in Button

Step 4

Click Create a Class Notebook button

Choose Create a Class Notebook

Step 5

Type the name of your class and click Next.
I highly recommend using a relevant name like “Science Year 9 Class 1 2016” and also include the current calendar year – it will help in the future :)

Type a Class Name

Step 6

You can now add other Teachers that can have access to the Notebook. This will assign them the same access rights as you. This is beneficial when you have teachers teaching the same subject and have different classes but you want to share the same content. I will suggest not going down the path of having all students of a Subject sharing one Notebook as this would be chaotic – it is better to create a Notebook per class. I will also add at this point (because you may be wondering), it is very easy to copy content from one Class Notebook to another.
Yes, this does mean that the added teachers can modify and delete pages, sections and content of the Notebook. (there are recovery tools btw)

Type teachers names

You can search for teachers by either typing their name or email address.

Step 7

Add the student names for the class and click next.
I always recommend holding off adding students until you have at least added some basic content. You can come back to this area at any time just by following Step 1-4.

Again this can be achieved by typing the student name or email address. If your LMS can handle exporting class email addresses into a comma delimited list, you can paste all of your class in one hit. Alternatively you can use this online tool by Stephen McConnachie. My school uses SEQTA and I can send emails to classes on bulk. When I do this it basically opens my default email client and places the student email addresses into the BCC field, I just then copy and paste the addresses into the add student box.

Step 8

Now add and remove the default Sections that each student will have.

add remove sections

With the Class Notebook Tool it has become much easier to add new sections on bulk to student sections. I would strongly consider removing the sections you are never going to use, just to remove any confusion by the students.

Step 9

The next screen provides a preview of the Notebook and how it kind of looks for teachers and students, it really is a strange step but 

¯_(◔ ‿ ◔)_/¯ . So just click next.

Step 10

After the Notebook has setup (it may take some time) you can click the link to open the Notebook in OneNote.

Open the Notebook

Step 11

During the creation stage all teachers and students should receive an email that contains a link to the Class Notebook. In early days I found this unreliable, but now it seems to work every time. It also seems to consistently send new emails as you add students or teachers to the Notebook. You can also copy a link to share with other teachers and students that you would like to have access to the Notebook – this could be then added to a LMS or the like.

Step 12

You can always come back to the Class Notebook creator to add teacher and students to the class or get the share link, just follow through Steps 1-4.

Again, I always recommend holding off adding students until you have at least added some basic content.

Once you have completed this you will have a Class Notebook that resembles what I discussed in the OneNote Class Notebook Overview.

OneNote Class Notebook Overview

What is a Class Notebook?

A Class Notebook is a way of creating notebooks in OneNote so that
– Teachers can share resources with students
– Teachers and students can collaborate
– Students can complete work that is viewable by their teacher
– Multiple teachers can be assigned to a notebook

The basic rights set to the notebook cannot be changed in the current version which does mean that students can “get up to mischief”. It also means that once students complete work it cannot be “locked” preventing changes after a due date etc.

In a recent update workflows are possible to
– Distribute a page to students
– Have the students do something on the page
– Quickly look at each students work.

I have created a summary of the parts of OneNote Class Notebook that you will need to get your head around – if you are not familiar with OneNote you may find it an initially very confusing app.

Class Notebook Chooser

Class Notebook Chooser
This is how you can switch notebooks. I highly recommend you create a notebook for every class – it will make your life easier in the long run.

Collaboration Space

Collaboration Space
Any member of the class can add, remove and edit content, sections and pages. Perfect for group work.

Content Library

Content Library
Teachers can add, remove and edit content, sections and pages. Students can see everything and also copy sections and Pages.

Sections

Sections
Sections can be used inside the group sections. They can help separate themes, topics, weeks etc. Sections can store multiple pages.

Student Section

Any teacher and individual students of the class can add, remove and edit content, sections and pages.

Pages

Pages
Pages can be added to each Section. Pages could be used to separate groups or work under a theme.

Versions

As you can see these images were all taken from my Mac. The Windows version does look different but has the same feel.

One thing Microsoft has to work on is functional compatibility across all platforms – yes I can open my notebooks on multiple device and operating systems but what I can do to those notebooks still varies.

OneNote Online
OneNote Online

OneNote iPad
OneNote for iPad

Podcasting Activity

This week I am beginning a new task with my Year 10 class. So far this year we have looked at photography, movie creation and coding. I wanted to finish the year with something that I am very interested in and will be fun for the students. I had come up with a couple of ideas; one was to create a TED Talk style presentation and the other was for creating a Podcast. I gave my class the choice and they (quite rightly) voted for Podcasting.

Below is what I will be providing the students with as our starting point.

Continue reading “Podcasting Activity”

Cyber Savvy Summit 2014

Over the last couple days I have had the privilege to be involved in the Cyber Savvy Summit 2014. This was the first official meeting of all schools involved in the Cyber Savvy Project which is

a world first study to support young people to make positive choices about their online behaviour, and in particular the use of images sent via mobile phones and the Internet. It is conducted by researchers at the Telethon Kids Institute and supported by the Telethon-New Children’s Hospital Research Fund 2012, Healthway and the Department of Education Western Australia.

Continue reading “Cyber Savvy Summit 2014”

A Reason for Windows 10 Being 10

If you have seen the news about Windows 10 being released, one of the “controversies” was the skipping of “Windows 9”. One “dev” has added a reason:

Microsoft dev here, the internal rumours are that early testing revealed just how many third party products that had code of the form

if(version.StartsWith(“Windows 9”))
{ /* 95 and 98 */
} else {
and that this was the pragmatic solution to avoid that.

Sounds like a good reason for some to stop complaining – “normal” people just don’t care.